The Gala Event

Event Design + Planning + Coordination

Frequently Asked Questions...

How far in advance do I need to book with The Gala Event?

WEDDING CLIENTS: If you are thinking about hiring us to help plan your event, you should get in touch as soon as you are ready to begin - generally 12-18 months in advance of your wedding date. If you are hiring us for multiple decorating services that will determine the overall look of your day, 8-12 months is best. If you need supporting services, such as linens or draping, clients reach out anywhere from 1-6 months in advance of their date. 

OTHER TYPES OF EVENTS: Other types of events do not usually require as much lead time as a wedding. Contact us as soon as you're ready to make sure we're available! We have helped plan events 6 weeks to 12 months in advance and provided decorative services with as little as 2 weeks notice, assuming we are not already booked!

Do you decorate tents?

Yes! We decorate, drape, light, and embellish tents often. Take a look at some of the photos here on the site to get an idea of the things we have done in the past. If you have new ideas, feel free to share them!

How much do your services cost?

The average WEDDING client spends between $1,500 - $6,000. This is typically for multiple services, the top three being ceiling treatments, floral design and linen rentals. A client planning a private event such as a sweet sixteen or anniversary party may spend $500 - $2,000.  Our service minimum is $500 within a 30 mile radius - that minimum increases to $1,000 beyond 30 miles from our shop. Additional travel fees are assessed within the setup and tear down line item on your estimate. If a client hires us to plan an event for them, pricing is based on a % of the total invoice.

Prospective clients may wish to have a one-on-one CONSULTATION or SITE VISIT to discuss their specific needs and ideas. This  cost is $50/hr + mileage due at the time of service. If you are simply looking for information, send an email or give us a call and we can give you a ballpark idea of cost for the services you're interested in.

Do you rent chair covers, fabric or other décor items?

YES - we rent chair covers and other types of linens. This includes napkins, table runners, tablecloths, overlays, and several types of chair covers and sashes. No - we do not rent our fabric. We currently do not rent out decor items to non-clients, meaning you must already be contracting us for other services to utilize our inventory.

How far will you travel?

1.5 hours is our limit for decorative services. Clients who are interested in planning and coordination services are assessed on a case by case basis, but generally are accommodated assuming the client is willing to pay travel and lodging expenses.

Do I need to give a deposit?

Yes, you are required to provide a 25% deposit in order to hold your date on our calendar. Your deposit amount is based on the total amount of your estimate at the time of signing.

Can I make changes after I sign the contract?

Absolutely. The average client will meet with us 1-3 times to update, add and subtract services depending on when joined the planning process.

What if I don't see photos on your website of what I want? 

Photos of our work are simply a reflection of our clients' styles, not necessarily everything that we're capable of producing. We are creative people - we enjoy new challenges!!!

The Gala Event, LLC is proud to serve the South Central Pennsylvania area (Dauphin Couty: Harrisburg - Cumberland County: Mechanicsburg, Camp Hill,  Newville - Franklin County: Shippensburg, Chambersburg, Greencastle, Waynesboro - Adams County: Fairfield, Gettysburg - York County: York, Dillsburg) and Northern Maryland. Please contact us for further information!
lauren@thegalaevent.com
717-261-1238